Audio Production Invoice
Create professional invoices online with free audio production invoice template
Faster & Simpler Invoicing for Audio Producers
Spend more time doing voiceovers, or recording music and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you love: providing audio services.
You are an audio producer because youâre passionate about audio design, audio editing, music, or production. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating audio production invoices.
Audio Production Invoice Requirements
| Â â Unique invoice number |
| Â â A payment due date |
| Â â The total price for the project |
| Â â Your name, business name, and contact details |
| Â â The clientâs business name and contact details |
| Â â Details of any discounts, on a separate line. |
| Â â The invoice date, which is the date when you send the invoice |
| Â â Payment methods youâll accept, such as check, bank transfer, credit card, or other payment details. |
| Â â Extra payment terms, late payment fees, early payment discount, or check processing fees |
| Â â List of services provided. Each task on a separate line, such as âediting audio for the YouTube videoâ & add the quantity or the no. of hours, & the total cost for each task. |
How to Invoice for Audio Production Services
Being an audio producer means carrying out many different tasks, from audio mixing to vocal tuning. Your clients might not realize how much goes into your work, so make sure to break down your services so they understand what exactly they are paying for.
For example, you are responsible for recording voiceovers in a social media documentary project. The type of task would be âaudio production & voice oversâ and the task itself would be ârecording voiceover for video 1 & 2â.
Itâs a good idea to use an audio production invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
Which Audio Production Services Need an Invoice?
| Â â Audio Design |
| Â â Audio Editing |
| Â â Audio Mixing |
| Â â Voiceover |
| Â â Composition |
| Â â Voice Acting |
| Â â Audio Book |
| Â â Film Scoring |
| Â â Voice Recording |
| Â â Music Production |
| Â â Vocal Tuning |
| Â â Podcast Production |
Why do You Need an Audio Production Invoice?
As a freelance voice actor, or an audio or video producer, you can get paid for every service you provide by sending a professional invoice with proper details. Other benefits of invoicing include:
â Find income information when itâs time to file taxes.
â Keep track of the different services that you offer.
â Stay in control of your client accounts.
â Always know when payments are due or overdue.
â Make it simple to follow up on late payments.
â Monitor your audio production businessâ growth.
â Keep book-keeping in-house for longer.
â Show tax authorities that you are organized and reliable.
When is the Right Time to send an Audio Production Invoice?
If youâre a freelancer or an audio production agency, your invoice should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Type of audio production project |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when youâre finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.
Audio Production Invoicing Best Practices
Invoicing billable hours or charging flat-rate fees, optimize your invoices the best you can. Hereâs a list of audio production invoicing best practices to make things easier:
âAccept as many payment methods as possible, especially electronic transactions.
âInclude multiple ways for your client to contact you, in case they have a question.
âReview your contract to check that youâve fulfilled all the terms and that your invoice details match what you agreed with the client.
âUse a free audio production invoice template to make your invoice look professional and easy to read.
âList special costs like late fees, and taxes like sales tax, separately.
âKeep a copy of every invoice for your own records, so that you can track when payment is due.
âFollow up on client payment. Make sure to send reminders promptly if anyone misses a payment.
