Consulting Invoice
Create professional invoices online with free consulting invoice template
Professional Invoicing for Consultants
Consultants want flexible invoice templates they can adjust to suit the needs of their clients. Use our free invoice template to get paid faster and free up your time to focus on what you love to do: consulting.
As a Consultant, you want to help your clients by providing the right solutions for their businesses. Working as a Consultant Analyst or as a Financial, Legal, IT consultant use our precise & simple invoice templates to send invoices to clients that have all the details of the unique work you do for them.
Consulting Invoice Requirements
| ✔ Unique invoice number |
| ✔ A payment due date |
| ✔ The total price for the project |
| ✔ Details of any discounts, on a separate line |
| ✔ The client’s business name & contact details |
| ✔ Your name, business name, & contact details |
| ✔ Invoice date, i.e. the date when you send the invoice |
| ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details. |
| ✔ Extra payment terms, late payment fees, early payment discount or check processing fees |
| ✔ List of services provided. Each task is on a separate line, such as “IT consultation, assessing IT environment, strategy building” & the quantity or the no. of hours, & the total cost for each task. |
How to Invoice for Consulting Services?
Being a consultant means carrying out either one-off projects or consulting continuingly, from providing business and marketing consultation to MIS Design & Streamlining Operations. Your clients might not realize how much goes into your work, so make sure to break down your services clearly so they understand what exactly they are paying for.
For example, you are responsible for managing a project for an IT services company’s new software development project. The type of task would be “Project Management,” and the tasks itself would be “Initiation, planning, design, execution, monitoring, controlling & closure of the project”
It’s a good idea to use a consulting invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
Which Consulting Services Need an Invoice?
| ✔ IT Consultation |
| ✔ Tax Consultation |
| ✔ Financial Consultation |
| ✔ Framework Execution |
| ✔ Management Review |
| ✔ Performance Measurement |
| ✔ Legal Consultation |
| ✔ Security Consultation |
| ✔ Weakness & Strength Analysis |
| ✔ Management Systems Development |
| ✔ Recruitment Consultation |
| ✔ Project & Contract Management |
| ✔ Interior Design Consultation |
Why do You Need a Consulting Invoice?
Working as a freelance consultant or a consulting agency, use simplified & professional invoicing templates to let your clients know what about your services, charges, & other payment details. Other benefits include:
✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your consulting business’ growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.
When is the Right Time to send an Invoice?
Whether you’re working in-house, remotely or as a freelancer, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Types of consulting project |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.
Best Practices for a Consulting Invoice
Use the professionalism & accuracy when invoicing like you do when you’re consulting your clients. Here’s a list of consulting invoicing best practices to make things easier:
✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free consulting invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.
