Content & Copy-Writing Invoice

Create professional invoices online with free content & copy-writing invoice template

Faster & Easier Invoicing for Writers

Your invaluable writing skills need timely payments & as a freelance writer or a copywriter, you need to ensure correct payments are made for the products & services provided. Use our free invoice template to get paid faster and free up your time to focus on what you really love: writing.
You became a writer because you’re passionate about writing, creating content, or evoke emotion through your words. Our free invoice template is here to shortcut the job of generating writing invoices.

Content Writing Invoice Requirements

 ✔ Unique invoice number
 ✔ A payment due date
 ✔ The total price for the project
 ✔ Details of any discounts, on a separate line
 ✔ The client’s business name and contact details
 ✔ Your name, business name, and contact details
 ✔ The invoice date, which is the date when you send the invoice
 ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details.
 ✔ Extra payment terms, late payment fees, early payment discount or check processing fees
 ✔ List of services provided. Each task on a separate line, such as “Writing Content for XYZ Website” & add the quantity or the no. of hours, & the total cost for each task.

How to Invoice for Copy-Writing Services?

Being a writer means carrying out many different tasks, from researching the topic to writing content that follows the best SEO practices. Your clients might not realize how much goes into your work, so make sure to break down your services clearly so they understand what exactly they are paying for.

For example, you might have written content for a new E-Commerce website & digital marketing campaign. So when invoicing for copy & digital marketing services, this type of task would be “Writing Website Content Copy-Writing for a Marketing Campaign” and the tasks themselves would be “Writing content for an E-Commerce website” & “Writing copy for FB, Instagram, Email Marketing campaign May 2020”. Explaining your services in detail is also a good way to let the client know about how much time, effort, & resources it took you to get the job done.

It’s a good idea to use a writing invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.

Which Writing Services Need an Invoice?

 ✔ SEO Writing
 ✔ Resume Writing
 ✔ Blog Writing
 ✔ Grant Writing
 ✔ Report Writing
 ✔ Technical Writing
 ✔ Short Story Writing
 ✔ Academic Writing
 ✔ Travel Writing
 ✔ Legal Writing
 ✔ Calligraphy
 ✔ Speech Writing

Why do You Need a Copy-Writing Invoice?

Working as a freelance copy-writer,  use simplified & professional invoicing templates to let your clients know what about your services, charges, & other payment details. Other benefits include:

✔ Stay in control of your client accounts.
✔ Keep book-keeping in-house for longer.
✔ Find income information when it’s time to file taxes.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your writing business’ growth.
✔ Keep track of the different services that you offer.
✔ Show tax authorities that you are organized & reliable.

When is the Right Time to send a Writing Invoice?

As a copywriter or social media content creator, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Types of writing projects

Best time to invoice

Long term recurring contract Invoice for payment every month
Small standalone project Request the entire payment at the end of the work
Large standalone project Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through.

Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.

Copy-Writing Invoice Best Practices

It’s always better to be professional & accurate when invoicing like you are when you’re working for your freelance writing clients. Here’s a list of copy-writing invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free marketing invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

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