Contractor Invoice

Create professional invoices online with free contractor invoice template

Faster & Simpler Invoicing for Contractors

Spend more time marketing & branding businesses digitally and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: digital marketing.
You became a digital marketer because you’re passionate about digital innovation, growing business online, or helping businesses tell their story on social media. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating digital marketing invoices.

Contractor Invoice Requirements

 ✔ Unique invoice number
 ✔ A payment due date
 ✔ The total price for the project
 ✔ Your name, business name, and contact details
 ✔ The client’s business name and contact details
 ✔ Details of any discounts, on a separate line.
 ✔ The invoice date, which is the date when you send the invoice
 ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details.
 ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees
 ✔ List of services provided. Each task on a separate line, such as “LinkedIn Ad Campaign” or “Website SEO audit” & add the quantity or the no. of hours, & the total cost for each task.

How to Invoice for Contractor Services

Being a digital marketer means carrying out different tasks, from running ads on social media & search channels to optimizing websites & social channels for sales & traffic. Your clients might not realize how much goes into your work, so make sure to break down your freelance services clearly so they understand what exactly they are paying for.

For example, you have run an FB & Instagram ad campaign for an online merchandise store. So when invoicing for social media & marketing services, this type of task would be “Facebook & Instagram Ad campaign Sept 2020,” and the tasks themselves would be “Designing content & video for an ad campaign” & “setting up a campaign on Facebook Ad Manager”, etc.

It’s always better to use a digital marketing invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.

Which Contractor Services Need an Invoice?

 ✔ Search Engine Optimization (SEO)
 ✔ Search Engine Marketing (SEM)
 ✔ Content & Email Marketing
 ✔ Display & Social Media Ads
 ✔ Social Media Marketing (SMM)
 ✔ Pay-per-click advertising (PPC)
 ✔ Google Adwords
 ✔ A/B Testing & Ad Design
 ✔ Copy-Writing
 ✔ Amazon Marketing
 ✔ Conversion Rate Optimization (CRO)
 ✔ Influencer Marketing

How To Create a Contractor Invoice

Making an online digital marketing invoice on is a literal five-step process:

After landing on the app/invoice generator, from the drop-down menu at the top of the page select the type of invoice you want to create. In this case, select the option “Marketing”.

i. Add your business logo, name & contact info.
ii. Put the client’s standard business & contact information in the required editable fields.
iii. Add an invoice description, issue date, & payment due date.
iv. Itemize all the services & products with their rates, descriptions, & tax charges (if applicable), and you’re all set to go.
v. Finally, add payment terms and additional information in the additional notes section.

Why do You Need a Contractor Invoice?

Proper invoicing is key for timely payments. Use simplified & professional invoicing templates to let your clients know about your digital marketing services, charges, & other payment details. Other benefits include:

✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your digital marketing business growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.

When is the Right Time to send a Contractor Invoice?

Invoicing as a marketing agency or as a freelance digital marketer, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Types of Contractor project

Best time to invoice

Long term recurring contract Invoice for payment every month
Small standalone project Request the entire payment at the end of the work
Large standalone project Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through.

Some companies have a fixed day of the month when they pay all their outstanding invoices, so send in your invoice a few days in advance.

Contractor Invoicing Best Practices

Digital Marketing comes easy, but invoicing for digital marketing services leaves you stumped. Here’s a list of digital marketing invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free digital marketing invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.


What Should Be Included On The Invoice From The Contractor?
In addition to details like relevant dates, total due amount, unique invoice number and addresses of both parties, a contractor’s invoice must track total hours, payment terms and a consistent format.
Do Independent Contractors Need To Invoice?
Independent contractors are not on the payroll of companies and thus it is necessary to create an invoice for them. Payment terms on the independent contractors and other employees vary which makes it mandatory to include those terms in invoice as well.
What Is The Difference Between Contractor and Subcontractor?
Contractors work for the companies that have hired their service whereas subcontractors work for the contractors. It is the obligation of the contractor to clear the due payments of subcontractors. Hence, a contractor would create an invoice for the company while the subcontractor issues the same document to the contractor.
How Do I Create Subcontract Invoice?
Creating a subcontract invoice is similar to generating a contract invoice. You have to find the appropriate template for the services that you render and fill all the necessary details. Once it is done send it to the contractors and wait for them to clear the payments.
Can I Invoice without an ABN?
ABN is an Australian Business Number which is unique and assigned to every business provided that it meets legal requirements. For an invoice to have a legal weight in Australia, it must include ABN of both supplier and buyer. Otherwise, it would have no credibility in court.
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