Freelance Invoice

Create professional invoices online with a free & simple freelancer invoice template

Faster & Simpler Invoicing for Freelancers

Spend more time freelancing and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: freelancing.
You became a freelancer because you want to write, edit, design, develop, market, or manage stuff. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating free invoices.

Web Developer Invoice Requirements

 ✔ Unique invoice number
 ✔ A payment due date
 ✔ The total price for the project
 ✔ Your name, business name, and contact details
 ✔ The client’s business name and contact details
 ✔ Details of any discounts, on a separate line.
 ✔ The invoice date, which is the date when you send the invoice
 ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details.
 ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees
 ✔ List of services provided. Each task on a separate line, such as “Data Entry”, “Project Management” or “Email Marketing” & add the quantity or the no. of hours, & the total cost for each task.

How to Invoice for Freelance Services

Being a freelancer means carrying out many different tasks, from copy-writing or graphic design to virtual assistance or WordPress development. Your clients might not realize how much goes into your work, so make sure to break down your freelance services clearly so they understand what exactly they are paying for.

For example, you might have been responsible to set up an e-commerce website on WordPress for an online store. The type of task would be “WordPress website development” and the tasks itself would “Setting up domain & hosting”, “adding products” & “customizing theme & website layout”.

It’s a good idea to use a freelance invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.

Which Freelance Services Need an Invoice?

 ✔ Copy Writing & Content
 ✔ Virtual Assistance
 ✔ Video Editing & Production
 ✔ Graphic Designing
 ✔ Amazon Services
 ✔ Digital Marketing Services
 ✔ Web Design & Development
 ✔ Data Analyzing & Visualization
 ✔ Consulting Services
 ✔ Social Media Management & Marketing
 ✔ WordPress Management & Development
 ✔ Project Management
 ✔ Data Entry & Admin Support

Why do You Need a Freelance Invoice?

If you’re working as a freelancer, you won’t get paid unless you send an invoice. Other benefits include:

✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your freelance business’ growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.

When is the Right Time to send a Freelance Invoice?

If you’re a freelancer, your freelancer contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Types of freelance project

Best time to invoice

Long term recurring contract Invoice for payment every month
Small standalone project Request the entire payment at the end of the work
Large standalone project Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through.

Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.

Freelance Invoicing Best Practices

Freelancing comes easy, but invoicing for freelance services leaves you stumped. Here’s a list of freelance invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free web development invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

Back To Top