Ireland Invoice Template

Create free Ireland invoices online with VAT

Simplify filing VAT in Ireland with FreeInvoiceBuilder.com templates. With built-in fields for required information; just fill in the information, download, and send. Build your VAT-compliant invoice today.

Invoicing in Ireland

An important part of maintaining VAT records and ensuring compliance is issuing correct VAT sales invoices. Revenue stipulates that any VAT invoice include the following fields:

To maintain your VAT records, don’t get rid of any invoices, including on canceled or returned sales.

Ireland Invoice Requirements

✔ Unique, sequential invoice number
✔ Business name & address
✔ VAT number
✔ Date of sale or Date of supply
✔ Description of goods or services
✔ Total sales amount (before VAT)
✔ Total VAT amount
✔ Per item price
✔ Item quantity
✔ Any discounts
✔ VAT rate per item, including zero-rated
✔ Customer’s (individual/business) name & address

Ireland VAT Information on Invoices

Value-Added Tax (VAT) is a consumption tax levied on the sale of most goods and services. VAT is payable by the final consumer of the goods or services provided but is collected at every stage of the supply chain, from manufacturing to retail.

The tax authority responsible for collecting and issuing VAT refunds in Ireland is the Office of the Revenue Commissioners – or Revenue. As a registered VAT-paying individual or entity, you will need to collect VAT from your customers and include this in your return to Revenue. You’ll also be able to reclaim VAT for business-related expenses from Revenue.

Ireland VAT Rates

Ireland Invoice VAT & GST Rates

VAT Types and Rates

VAT is charged at varying rates for various goods and services. When invoicing and accounting for VAT, you will need to include all tax details – even if the goods provided are zero-rated.

VAT Rates & Types Included Goods & Services
23% Standard Most goods and services: Alcohol, electronics, clothing and accessories, tobacco, furniture, appliances, etc.
13.5% Reduced Fuel, utilities, veterinarian fees, medical & dental care, household & cleaning services, construction work on new buildings, entertainment, some pharmaceutical products & agricultural supplies and tourism (pubs, restaurants, etc.)
9% Second Reduced Newspapers & periodicals, hairdressing, electronic reading materials, athletic facilities
0% Zero-rated All exports, some basic food and beverage categories (milk, bread, tea, etc.), some oral medicines, certain animal feeding & fertilizers, children’s clothing, medical supplies and devices

VAT Liability in Ireland for Invoicing

As an EU member state, Ireland includes any person or entity carrying out business in the EU as VAT liable. These are called ‘taxable persons.’

The requirement to register for VAT with Revenue depends on whether your sales meet the minimum threshold as an Irish entity or as an individual or business not based in Ireland but conducting business in the state. E-Commerce sellers providing goods and services within the state must register and account for VAT when sales exceed €35,000 ($38,000), but they may register even if their sales do not meet or exceed this threshold.

Registering for VAT is beneficial because reclaiming VAT on business expenses may add up to a significant amount of money.

A person or entity is VAT-accountable (‘accountable person’) under the following conditions:

✔ Buys and sells taxable goods or services in Ireland

✔ Imports or moves goods into or through Ireland

✔ Keeps inventory in Ireland

✔ Hosting paid entrance events such as conferences

✔ E-Commerce businesses with Irish customers

✔ VAT-accountable persons registered with Revenue

Should I Charge VAT in Ireland when issuing an Invoice?

Individuals and entities with businesses established in Ireland can register for VAT easily online with revenue.ie.

Once registered, you’ll be able to submit VAT-related documents online. VAT is collected at each and every stage of the supply chain, with the end buyer directly paying VAT to Revenue. You will need to account for all of the VAT charged on sales, and in order to claim a VAT refund, you will also need to keep track of VAT that you pay in the course of operating your business.

If you are selling products or providing services to another VAT-registered entity, VAT may be applied via the reverse charge scheme. In such cases, VAT is not collected by you. Rather, the end buyer takes on VAT liability and files for reclaim accordingly.

If you do not have a business registered in Ireland, you should submit VAT registration forms in paper format to the following address:

-Business Registrations South
-Office of The Revenue Commissioners
-P.O. Box 1
-Wexford

Maintaining VAT Records through Invoices

Once registered with Revenue, you must maintain VAT records for at least six years, keeping input and output VAT separate. The output VAT is the VAT that you charge, while input VAT is the VAT that you pay on business-related purchases and services. VAT accounts should include the following records:

● Total VAT sales
● Total VAT purchases
● VAT owed
● VAT eligible for reclaim (excludes food, beverage, accommodation, car hire and gasoline, entertainment)

How to reclaim your VAT

Reclaiming VAT in Ireland for Invoices

Once you are registered for VAT in Ireland, you will be obligated to charge VAT (unless the transaction falls under the reverse charge scheme) and report VAT at the end of the taxable period. How frequently you will need to report VAT depends on a number of factors, but the standard period is bi-monthly.

When you file, you may be eligible for a VAT refund. If the VAT you have paid to suppliers or other business-related costs is greater than the amount of VAT you have collected from customers, you can claim the difference back from Revenue. If the reverse is true, you will need to pay Revenue the difference. VAT returns must be filed on invoices even if you have no VAT to pay or claim. Submission of all returns is done through the Revenue Online System (ROS).

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