New Zealand Invoice Template
Create free New Zealand invoices online with VAT/GST
Create free New Zealand invoices online with VAT/GST
Simplify filing VAT/GST in New Zealand today by creating compliant invoices with online templates by country or profession. With built-in fields for the required information, it is easy to create your VAT-compliant invoice for New Zealand today.
The main requirement of GST-registered businesses in New Zealand is issuing GST invoices with every sale of taxable goods or services.
Invoices below NZ$ 1,000 do not require including the name and address of the customer or detailed GST calculation. No tax invoice is required for sales below NZD$ 50.
|✔ Name and address of supplier|
|✔ Name and address of customer|
|✔ ‘Tax Invoice’ printed clearly|
|✔ Supplier GST number|
|✔ Date of invoice|
|✔ Description of taxable supplies|
|✔ Quantity of taxable supplies|
|✔ Gross taxable amount|
|✔ Foreign currency invoices will be subject to currency conversion at the public rate at time of supply|
In New Zealand, the value-added tax (VAT) is applied as the goods and services tax (GST). This indirect tax is applied to the sale of most goods and services supplied domestically for consumption. Sellers levy GST from consumers at a point of sale and transfer these funds directly to the government. As an indirect federal sales tax, GST is added to the price of the product at a standard rate. Businesses registered to collect GST may claim back GST paid out for business-related expenses on supplies, goods, and services. In New Zealand, the tax authority responsible for VAT/GST collection and reclaim is called Inland Revenue.
Depending on the goods or services supplied, different GST rates will apply. These are the tax rates in New Zealand:
|GST Rates & Types||Included goods and services|
|15% – Standard||Most taxable goods and services|
|9% – Reduced||Long term hotel bookings|
|0% – Zero-rated||Exports and some services; financial services, land transactions, international transportation|
|0% – GST Exempt||Financial goods and services, real estate, fine metals|
Businesses with an annual turnover exceeding NZ$60,000 may be required to register for New Zealand VAT, including foreign businesses supplying goods or services to end consumers in New Zealand. Collecting and remitting VAT/GST is the responsibility of the seller, and non-compliance may result in hefty fines. Regardless of the type of business, if you expect to generate revenue exceeding the registration threshold, you must register for GST.
If you will not exceed the GST registration threshold, you can decide whether or not to register. The benefit of registration is being able to reclaim GST on business-related expenses. However, registration is not obligatory.
|To register for VAT/GST in New Zealand registration, you will have to provide the following information:|
✔ VAT Your IRD number*
Foreign businesses are liable to register for GST under the same conditions as resident businesses. There is no need to find a local tax representative – registrations can be sent to the tax authorities directly. If the amount of taxable supplies sold exceeds the NZ$60,000 annual threshold, make sure you sign up for GST before beginning business in New Zealand. Like resident businesses, non-resident businesses may also voluntarily register for GST even if the annual threshold is not met.
*An IRD number is a unique New Zealand tax reference number provided by Inland Revenue through a separate application process. This unique eight or nine-digit number will be included on all GST documents and filing, including tax invoices.
|Examples of taxable supplies requiring GST registrations by foreign companies include:|
✔ Importation of goods into New Zealand with an onward sale
✔ Providing digital services (streaming media, e-books, software, news, apps, etc.) to consumers
✔ Organizing live events and conferences
✔ Buying and selling goods in New Zealand, known as domestic supplies
GST filing can be submitted online or via paper applications. To file GST, you must maintain accurate invoices issued within 27 days of the supply. All files must be kept for at least 7 years.
The business records you are required to maintain include the following:
● Receipts, purchase invoices, and sales invoices
● Accounts and cash books
● Bank statements
● Adjustments, credit, or debit notes
● Documents relating to GST
● Import or export documents
● Orders and delivery documents
The frequency of GST filing for a GST-registered business in New Zealand will depend on turnover. The more you earn, the more frequently you will be required to file, with monthly filing required of businesses with an annual turnover exceeding NZD$ 24 million.
When filing GST, you will be able to reclaim input GST incurred on supplies, services, or other expenses in the course of business operations. If the amount of GST incurred is greater than the output GST collected from customers, you will be entitled to a GST refund.
FreeInvoiceBuilder includes a range of customizable templates, including invoices with adjustable Tax(VAT) rates and currencies. It also includes invoice templates for specific industries and services like freelancing, social media, consulting, web development, app development, IT services, marketing, content writing, data specialist, video production, analyst, & much more. Our free tool is ideal for international merchants, freelancers, service providers, business owners, and independent contractors. Just customize the free printable templates and download your copy in PDF format. You can also generate other commercial documents like a receipt, quotation, tax invoice, estimate, purchase order, commercial invoice, & proforma invoice.
|Will my clients see “FreeInvoiceBuilder” on the New Zealand GST/No GST invoice?|
|Never, although our invoice generator is entirely free of cost, the generated New Zealand GST/No GS invoices are completely unbranded.|
|Can I add my logo to personalize the New Zealand invoice template?|
|You can easily drag or select your logo to the top left corner of the New Zealand invoice template and brand your business seamlessly.|
|Can I choose between different currency options?|
|Yes, FreeInvoiceBuilder provides you the option to choose any currency you trade in to create the New Zealand GST/Non GST invoice with an accurate price.|
|Can I make a PDF New Zealand invoice?|
|Yes, even if you don’t have a registered account, our invoice generator offers a customizable ready-made invoice template to create & instantly download the PDF copy of your New Zealand GST/Non GST invoice or save the information to use later.|
|How do I send a German VAT/No VAT invoice?|
|Send the created PDF German invoice electronically or print it. You can also share the link to your invoice so your client can download or print the invoice directly.|
|Do I need to register or make an account to create an invoice?|
|No, you don’t need to register or make an account to create an invoice however with an account you can save the invoices & information in the app for later use.|