Photography & Filming Invoice

Create professional invoices online with free photography & filming invoice template

Faster & Simpler Invoicing for Photographers

Spend more time doing amazing & artistic photography work and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: photography & filming.
You became a photographer & filmmaker because you’re passionate about taking vivid & picturesque photos or filming absorbing & fascinating videos. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating photography & filming invoices.

Photography & Filming Invoice Requirements

✔ Unique invoice number

✔ A payment due date

✔ The total price for the project

✔ Your name, business name, and contact details

✔ The client’s business name and contact details

✔ Details of any discounts, on a separate line.

✔ The invoice date, which is the date when you send the invoice

✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details.

✔ Extra payment terms, late payment fees, early payment discount, or check processing fees

✔ List of services provided. Each task on a separate line, such as “Wedding Photography” & add the quantity or the no. of hours, & the total cost for each task.

How to Invoice for Photography & Filming Services

Being a photographer means carrying out many different tasks, from capturing the best moments at a social event to shooting an ad. Your clients might not realize how much goes into your work, so make sure to break down your freelance services clearly so they understand what exactly they are paying for.

For example, you might have had a project for a wedding shoot. The type of task would be “wedding photography & shoot,” and the tasks itself would be “setting up props & lighting equipment”, “setting up backgrounds”, “taking & editing photographs” & “compiling albums & galleries”.

It’s a good idea to use a photography & filming invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.

Which Photography & Filming Services Need an Invoice?

✔ Freelance Photography

✔ Portraits

✔ Landscape

✔ Weddings, Maternity & Newborn Photography

✔ Corporate & Advertising

✔ Wildlife

✔ Sports

✔ Aerial

✔ Events

✔ Real Estate & Architecture

✔ Photojournalism

✔ Travel

✔ Influencer Photography

Why do You Need a Photography & Filming Invoice?

If you’re working as a freelance photographer, you won’t get paid unless you send an invoice. Other benefits include:

✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your photography business’ growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.

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When is the Right Time to send a Photography & Filming Invoice?

If you’re a freelance photographer or hired by a business on contract, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Type of photography & filming project	Best time to invoice
Long term recurring contract	Invoice for payment every month
Small standalone project	Request the entire payment at the end of the work
Large standalone project	Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through.

Some companies have a fixed day of the month when they pay all their outstanding invoices, so send in your invoice a few days in advance.

Photography & Filming Invoicing Best Practices

Taking photos & filming comes easy, but invoicing for photography services leaves you stumped. Here’s a list of photography & filming invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free photography & filming invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

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What Types of Invoices are there?

There’s more than one kind of invoice for photography & filming, so choose the right kind for your situation.

Types of Invoices & Their Use-Cases

Standard invoice: Requesting payment at the end of a project. It’s the most common type of invoice charging your client on a per-image or per-project basis.

Recurring invoice: Requesting payment for ongoing work, like shooting a video series on a monthly or bi-monthly basis.

Time-based invoice: Invoicing for payment for hourly work, like Event photography on an hourly basis.

Prepayment invoice: Requesting payment in advance for a large project, like creating a photograph for a national billboard campaign.

Credit memo: Adding credit to your client’s account. For example, if your client accidentally overpays you, it can be easier to give them credit against their next invoice than to return the extra payment.

Debit invoice: Charging your client an extra fee, like a late payment fee.

Mixed invoice: Charging a combination of different fees, like a standard payment for portrait photography as well as a late payment fee.