Photography & Filming Invoice
Create professional invoices online with free photography & filming invoice template
Create professional invoices online with free photography & filming invoice template
Spend more time doing amazing & artistic photography work and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: photography & filming.
You became a photographer & filmmaker because youâre passionate about taking vivid & picturesque photos or filming absorbing & fascinating videos. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating photography & filming invoices.
 â Unique invoice number |
 â A payment due date |
 â The total price for the project |
 â Your name, business name, and contact details |
 â The clientâs business name and contact details |
 â Details of any discounts, on a separate line. |
 â The invoice date, which is the date when you send the invoice |
 â Payment methods youâll accept, such as check, bank transfer, credit card, or other payment details. |
 â Extra payment terms, late payment fees, early payment discount, or check processing fees |
 â List of services provided. Each task on a separate line, such as âWedding Photographyâ & add the quantity or the no. of hours, & the total cost for each task. |
Being a photographer means carrying out many different tasks, from capturing the best moments at a social event to shooting an ad. Your clients might not realize how much goes into your work, so make sure to break down your freelance services clearly so they understand what exactly they are paying for.
For example, you might have had a project for a wedding shoot. The type of task would be âwedding photography & shoot,â and the tasks itself would be “setting up props & lighting equipment”, “setting up backgrounds”, âtaking & editing photographs” & “compiling albums & galleries”.
Itâs a good idea to use a photography & filming invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
 â Freelance Photography |
 â Portraits |
 â Landscape |
 â Weddings, Maternity & Newborn Photography |
 â Corporate & Advertising |
 â Wildlife |
 â Sports |
 â Aerial |
 â Events |
 â Real Estate & Architecture |
 â Photojournalism |
 â Travel |
 â Influencer Photography |
If youâre working as a freelance photographer, you wonât get paid unless you send an invoice. Other benefits include:
â Find income information when itâs time to file taxes.
â Keep track of the different services that you offer.
â Stay in control of your client accounts.
â Always know when payments are due or overdue.
â Make it simple to follow up on late payments.
â Monitor your photography businessâ growth.
â Keep book-keeping in-house for longer.
â Show tax authorities that you are organized and reliable.
If youâre a freelance photographer or hired by a business on contract, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Type of photography & filming project |
Best time to invoice |
Long term recurring contract | Invoice for payment every month |
Small standalone project | Request the entire payment at the end of the work |
Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when youâre finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they pay all their outstanding invoices, so send in your invoice a few days in advance.
Taking photos & filming comes easy, but invoicing for photography services leaves you stumped. Hereâs a list of photography & filming invoicing best practices to make things easier:
âAccept as many payment methods as possible, especially electronic transactions.
âInclude multiple ways for your client to contact you, in case they have a question.
âReview your contract to check that youâve fulfilled all the terms and that your invoice details match what you agreed with the client.
âUse a free photography & filming invoice template to make your invoice look professional and easy to read.
âList special costs like late fees, and taxes like sales tax, separately.
âKeep a copy of every invoice for your own records, so that you can track when payment is due.
âFollow up on client payment. Make sure to send reminders promptly if anyone misses a payment.