Create professional invoices online with free production invoice template
“Production Invoice” is a term reserved for bills that are generated by production companies for the clients. Production companies can include freelancers and media houses that create graphics, music, ads, movies and animations.
Your invaluable skills need timely payments & as a freelance producer or a production agency/studio, you need to ensure correct payments are made for the services provided. Use our free invoice template to get paid faster and free up your time to focus your mind on doing the work you love.
You chose this profession because you’re passionate about films, theatres, or producing movies, and videos. Our free invoice template is here to shortcut the job of generating production invoices.
| ✔ Unique invoice number |
| ✔ A payment due date |
| ✔ The total price for the project |
| ✔ Details of any discounts, on a separate line |
| ✔ The client’s business name and contact details |
| ✔ Your name, business name, and contact details |
| ✔ The invoice date, which is the date when you send the invoice |
| ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details. |
| ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees |
| ✔ List of services provided. Each task on a separate line, such as “short educational/training clips” & add the quantity or the no. of hours, & the total cost for each task. |
As a production agency/studio or freelancer means carrying out many different tasks, from scriptwriting, casting & scheduling to logistics, & other administrative duties. Your clients might not realize how much goes into your work, so make sure to break down your services so they understand what exactly they are paying for.
For example, you are hired as a production company for a product commercial video. So when invoicing for video production or production services this type of task would be “Video Production” and the tasks themselves would be “Casting”, “Logistics”, “Set & Venue”, Photography & Camera-work”, “Pre-Production” &, “Post-Production”, etc.
It’s a good idea to use a production invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
| ✔ Film & TV production |
| ✔ Theatre & Stage Shows |
| ✔ Event & Wedding Shoots |
| ✔ Television & Web Commercials |
| ✔ Commercial Videos |
| ✔ Feature Films |
| ✔ Beauty & Magazine Shoots |
| ✔ Educational & Training Videos |
| ✔ Corporate Profile Videos |
| ✔ Product Videos |
| ✔ Customer Testimonial Videos |
| ✔ Podcasts & Social Videos |
| ✔ Documentaries |
| ✔ Marketing Videos |
Working as a production studio/agency or a production freelancer, use simplified & professional invoicing templates to let your clients know what about your services, charges, & other payment details. Other benefits include:
✔ Stay in control of your client accounts.
✔ Keep book-keeping in-house for longer.
✔ Find income information when it’s time to file taxes.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your production business’ growth.
✔ Keep track of the different services that you offer.
✔ Show tax authorities that you are organized & reliable.
Whether you’re invoicing as a freelancer or as a production team, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Types of production projects |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they pay all their outstanding invoices, so send in your invoice a few days in advance.
Use professionalism & accuracy when invoicing like you do when you’re working for your production clients. Here’s a list of production invoicing best practices to make things easier:
✔Accept multiple payment methods, especially electronic transactions.
✔Give your client multiple ways to contact you, email & phone no.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free production invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of invoices for your own records, for bookkeeping purposes.
✔Follow up on client payment. Send reminders promptly for late payments.
