Social Media Marketing Invoice
Create professional invoices online with free social media marketing invoice template
Faster & Simpler Invoicing for Social Media Services
Spend more time providing social media services and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: social media marketing.
You became a social media expert because you’re passionate about building social media brands, social media advertising, or social media management & marketing. Not because you want to process invoices. Our free invoice template is here to shortcut the job of generating social media invoices.
Social Media Marketing Invoice Requirements
| ✔ Unique invoice number |
| ✔ A payment due date |
| ✔ The total price for the project |
| ✔ Your name, business name, and contact details |
| ✔ The client’s business name and contact details |
| ✔ Details of any discounts, on a separate line. |
| ✔ The invoice date, which is the date when you send the invoice |
| ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details. |
| ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees |
| ✔ List of services provided. Each task on a separate line, such as “TikTok Marketing Campaign” & add the quantity or the no. of hours, & the total cost for each task. |
How to Invoice for Social Media Services
Being a social media marketer means carrying out different tasks, from social media strategizing to content creation & advertising. Your clients might not realize how much goes into your work, so make sure to break down your services so they understand what exactly they are paying for.
For example, you worked as a social media VA managing Facebook & YouTube for a client. So, when invoicing for virtual assistance and social media, the type of task would be “FB & YouTube management” and the tasks themselves would be “FB Ad campaign April 2020”, “YouTube SEO”, “Facebook & YouTube content optimization”, & “FB pixel setup”, etc.
It’s a good idea to use a social media invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
Which Social Media Services Need an Invoice?
| ✔ Facebook Marketing & Services |
| ✔ Youtube Marketing & Services |
| ✔ Twitter Marketing & Services |
| ✔ Instagram Marketing & Services |
| ✔ Pinterest Marketing & Services |
| ✔ TikTok Marketing & Services |
| ✔ LinkedIn Marketing & Services |
| ✔ Social Media Advertising |
| ✔ Social Media Content Creation |
| ✔ Social Media Strategy Development |
| ✔ Social Media Management |
| ✔ Social Media Reporting & Analytics |
| ✔ Social Media Branding |
How To Create a Social Media Invoice
Making an online social media invoice on freeinvoicebuilder.com is a literal five-step process:
After landing on the app/invoice generator, from the drop-down menu at the top of the page select the type of invoice you want to create. In this case, select the option “Social Media”.
i. Add your business logo, name & contact info.
ii. Put the client’s standard business & contact information in the required editable fields.
iii. Add an invoice description, issue date, & payment due date.
iv. Itemize all the services & products with their rates, descriptions, & tax charges (if applicable), and you’re all set to go.
v. Finally, add payment terms and additional information in the additional notes section.
Why do You Need a Social Media Marketing Invoice?
Working as a social media agency or a freelance social media expert, use simplified & professional invoicing templates to let your clients know about your services, charges, & other payment details.
✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your social media business’ growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.
When is the Right Time to send a Social Media Invoice?
Invoicing as a social media freelancer, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Type of social media project |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.
Social Media Invoicing Best Practices
Social Media comes easy, but invoicing for social media services leaves you stumped. Here’s a list of social media invoicing best practices to make things easier:
✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free social media invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.