Training, Tutoring & Education Invoice
Create professional invoices online with free training, tutoring & education invoice template
Faster & Easier Invoicing for Teachers, Tutors & Trainers
Your invaluable teaching & tutoring skills need timely payments & as a freelance trainer or an online tutor/teacher, you need to ensure correct payments are made for the dedicated services provided. Use our free invoice template to get paid faster and free up your time to focus on conveying the knowledge & educating your students.
You chose this profession because you’re passionate about educating, training, consulting, & letting your students achieve great results. So, when it comes to invoicing be free from the hassle of making invoices from scratch and use our training & tutoring invoice template.
Training & Tutoring Invoice Requirements
| ✔ Unique invoice number |
| ✔ A payment due date |
| ✔ The total price for the project |
| ✔ Details of any discounts, on a separate line |
| ✔ The client’s business name and contact details |
| ✔ Your name, business name, and contact details |
| ✔ The invoice date, which is the date when you send the invoice |
| ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details. |
| ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees |
| ✔ List of services provided. Each task on a separate line, such as “Music Class” & add the quantity or the no. of hours, & the total cost for each task. |
How to Invoice for Training, Tutoring & Education Services?
Being a teacher, tutor & professional trainer means carrying out different tasks, from online academic classes or workshops to dance, yoga, art, or music classes. Your clients might not realize how much goes into your work, so make sure to break down your services so clients understand what exactly they are paying for.
For example, you are responsible for teaching students online from your home & to teach multiple subjects like Science, Chemistry, Maths, Physics, etc. This type of task would be “Online Classes” and the tasks themselves would be “Online Physics Class May-June 2020” & “Online Maths Class May-June 2020”. You might also want to include the daily hours & the days of the week.
It’s a good idea to create a list of your most provided services to copy and paste them onto your invoice. Also, using our teaching, tutoring & education invoice generator will help you to include all the required invoice details.
Which Training & Tutoring Services Need an Invoice?
| ✔ Yoga Training |
| ✔ Dance Training |
| ✔ Online Teaching & Classes |
| ✔ Music Teacher |
| ✔ Freelance Teaching |
| ✔ Primary Teacher |
| ✔ Language Teacher |
| ✔ Specific Academic Subject Teacher |
| ✔ Exercise/Gym Trainer |
| ✔ Freelance Trainer |
| ✔ Seminars & Workshops |
| ✔ Specialized Instructions |
Why do You Need a Training, Tutoring & Education Invoice?
Working as an online teacher, tutor, coach, or training professional, use simplified & professional invoicing templates to include all details about services, charges, & payment options. Other benefits include:
✔ Stay in control of your client accounts.
✔ Keep book-keeping in-house for longer.
✔ Find income information when it’s time to file taxes.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your education business’ growth.
✔ Keep track of the different services that you offer.
✔ Show tax authorities that you are organized & reliable.
When is the Right Time to send a Tutoring & Training Invoice?
Whether you’re tutoring online, providing coaching services, or training at a company, your contract/invoice should have details of when the client will pay you for your services. The best time to invoice usually depends on the project.
Types of Training & Tutoring projects |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.
Teaching, Training & Education Invoice Best Practices
Be as professional when invoicing as you’re when training or educating your clients. Here’s a list of teaching, training, & education invoicing best practices to make things easier:
✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free training, tutoring & education invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.
