Training, Tutoring & Education Invoice

Create professional invoices online with free training, tutoring & education invoice template

Faster & Easier Invoicing for Teachers, Tutors & Trainers

Your invaluable teaching & tutoring skills need timely payments & as a freelance trainer or an online tutor/teacher, you need to ensure correct payments are made for the dedicated services provided. Use our free invoice template to get paid faster and free up your time to focus your mind on conveying your knowledge & educating your students.
You chose this profession because you’re passionate about educating, training & making a difference in the lives of your students. Our free invoice template is here to shortcut the job of generating training & tutoring invoices.

Training & Tutoring Invoice Requirements

 ✔ Unique invoice number
 ✔ A payment due date
 ✔ The total price for the project
 ✔ Details of any discounts, on a separate line
 ✔ The client’s business name and contact details
 ✔ Your name, business name, and contact details
 ✔ The invoice date, which is the date when you send the invoice
 ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details.
 ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees
 ✔ List of services provided. Each task on a separate line, such as “Music Class” & add the quantity or the no. of hours, & the total cost for each task.

How to Invoice for Training, Tutoring & Education Services?

Being a teacher, tutor & professional trainer means carrying out many different tasks, from online academic classes or workshops to dance, yoga, art, or music classes. Your clients might not realize how much goes into your work, so make sure to break down your services clearly so they understand what exactly they are paying for.

For example, you might have been responsible for teaching students online from your home & were responsible to teach multiple subjects like Science, Chemistry, Maths, or Physics, etc. The type of task would be “Online Classes” and the tasks itself would be “Online Physics Class May-June 2020” & “Online Maths Class May-June 2020”. You might also want to include the daily hours & the days of the week.

It’s a good idea to use a teaching, tutoring & education invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.

Which Training & Tutoring Services Need an Invoice?

 ✔ Yoga Training
 ✔ Dance Training
 ✔ Online Teaching & Classes
 ✔ Music Teacher
 ✔ Freelance Teaching
 ✔ Primary Teacher
 ✔ Language Teacher
 ✔ Specific Academic Subject Teacher
 ✔ Exercise/Gym Trainer
 ✔ Freelance Trainer
 ✔ Seminars & Workshops
 ✔ Specialized Instructions

Why do You Need a Training, Tutoring & Education Invoice?

Working as an online teacher, tutor, or an training professional,  use simplified & professional invoicing templates to let your clients know what about your services, charges, & other payment details. Other benefits include:

✔ Stay in control of your client accounts.
✔ Keep book-keeping in-house for longer.
✔ Find income information when it’s time to file taxes.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your education business’ growth.
✔ Keep track of the different services that you offer.
✔ Show tax authorities that you are organized & reliable.

When is the Right Time to send a Tutoring & Training Invoice?

Either you’re teaching & training at a school or company or remotely from home, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Types of Training & Tutoring projects

Best time to invoice

Long term recurring contract Invoice for payment every month
Small standalone project Request the entire payment at the end of the work
Large standalone project Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through.

Some companies have a fixed day of the month when they pay all their outstanding invoices, so send in your invoice a few days in advance.

Teaching, Training & Education Invoice Best Practices

Use professionalism & expertize when invoicing like you do when you’re working for your education clients. Here’s a list of teaching, training, & education invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client.
✔Use a free training, tutoring & education invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

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