Video Production Invoice
Create professional invoices online with free video production invoice template
Faster Video Production Invoicing for Videographers, Editors & Video Producers
Spend more time telling people stories through your videos and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you love: making videos.
You are a videographer or producer because you’re passionate about filming, shooting, editing videos, & telling compelling stories. Not because you want to process invoices. Our free invoice template is here to shortcut the job of making videography & video production invoices.
Video Production Invoice Requirements
| ✔ Unique invoice number |
| ✔ A payment due date |
| ✔ The total price for the project |
| ✔ Your name, business name, and contact details |
| ✔ The client’s business name and contact details |
| ✔ Details of any discounts, on a separate line. |
| ✔ The invoice date, which is the date when you send the invoice |
| ✔ Payment methods you’ll accept, such as check, bank transfer, credit card, or other payment details. |
| ✔ Extra payment terms, late payment fees, early payment discount, or check processing fees |
| ✔ List of services provided. Each task on a separate line, such as “Vlog Editing” & “Color Correction” add the quantity or the no. of hours, & the total cost for each task. |
How to Invoice for Video Production & Videography Services
Being a video producer & videographer means carrying out many different tasks, from editing videos to setting up venues & equipment. Your clients might not realize how much goes into your work, so make sure to break down your services clearly so they understand what exactly they are paying for.
For example, you are a video producer for a marketing project. The type of task would be “video production for a short film,” and the task itself would be “Setting up location, shots & safety on the set” & “Video Post Production & Editing”.
It’s a good idea to use a video production invoice generator and create a list of your most commonly-used services, so you can copy and paste them into your invoice.
Which Web Development Services Need an Invoice?
| ✔ Animation |
| ✔ Video Ads Creation |
| ✔ Video Production Equipment |
| ✔ Videography |
| ✔ Video Editing |
| ✔ Set & Venue |
| ✔ Actors & Cast |
| ✔ Vlog Editor |
| ✔ Video Post-Production |
| ✔ Video Pre-Production |
| ✔ Color Correction, Audio, & Subtitling |
| ✔ Wedding & Film Shoots |
Why do You Need a Video Production Invoice?
As a freelancer or a video production agency, you can get paid for every service you provide by sending a professional invoice with proper details. Other benefits of invoicing include:
✔ Find income information when it’s time to file taxes.
✔ Keep track of the different services that you offer.
✔ Stay in control of your client accounts.
✔ Always know when payments are due or overdue.
✔ Make it simple to follow up on late payments.
✔ Monitor your video production business’ growth.
✔ Keep book-keeping in-house for longer.
✔ Show tax authorities that you are organized and reliable.
When is the Right Time to send a Video Production Invoice?
If you’re a video production agency or a freelance videographer, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.
Type of Video Production projects |
Best time to invoice |
| Long term recurring contract | Invoice for payment every month |
| Small standalone project | Request the entire payment at the end of the work |
| Large standalone project | Ask for part of your bill upfront, and either invoice for the rest when you’re finished or add another part-payment when you are half-way through. |
Some companies have a fixed day of the month when they make their international payments, so send in your invoice a few days in advance.
Video Production Invoicing Best Practices
Making videos comes easy, but invoicing for video services leaves you stumped. Here’s a list of video production & videography invoicing best practices to make things easier:
✔Accept as many payment methods as possible, especially electronic transactions.
✔Include multiple ways for your client to contact you, in case they have a question.
✔Review the invoice to check that you’ve fulfilled all the terms and that your details match what you agreed with the client.
✔Use a free video production invoice template to make your invoice look professional and easy to read.
✔List special costs like late fees, and taxes like sales tax, separately.
✔Keep a copy of every invoice for your own records, so that you can track when payment is due.
✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.
